Agendas & Minutes > Minutes- May 2, 2017
Minutes- May 2, 2017
May 4, 2017 --

PAGE 182-2017

 

MINUTES OF THE ROAD COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Steve Ramsey, Chairman; Steve Lemmons, Vice-Chairman; Randy Thomas; Allen Gilbert; Bruce Blanton; Jerri Lee; Vera Davison; Nick Cox; Daniel Thomas; Dustin Moseley; and Jim Bonsall, President

MEMBER ABSENT:  Bernard Hudson

 

Mr. Steve Ramsey called the meeting to order and asked Mr. Nick Cox to open with prayer.

Mr. Ramsey then asked for additions to the agenda.   Ms. Vera Davison moved, seconded by Mr. Steve Lemmons to add the following items to the agenda:  11.  Off System Bridge; and 12. Newsom Cemetery Road.  Motion carried unanimously.

 

Mr. Steve Lemmons moved, seconded by Mr. Nick Cox to approve a Resolution from the Village of Dubberly to pave the Airport Road using municipality funds.  Motion carried unanimously

 

Mr. Daniel Thomas moved, seconded by Mr. Randy Thomas to approve a Resolution from the Town of Sibley to patch potholes on Jones, N.E. 5th, N.W. 2nd, S.E. 2nd, S.E. 3rd, S.E. 4th, S.E. Johnson, Tharpe, and Weatherton Streets using municipality funds.  Motion carried unanimously.

 

Mr. Brad Graff, Parish Engineer and Mr. Teddy Holloway, Public Works Director spoke to the Committee concerning revisions to the Parish Priority Roads.  There were some changes that had to be made due to DOTD criteria and requirements.  Mr. Graff suggested that a revised Condition Rating be done on all parish roads, a surface analysis assessment.  It has been over 5 years since the last ratings were established.  Mr. Daniel Thomas moved, seconded by Mr. Randy Thomas to have an updated Condition rating of parish roads for the Parish Priority list.  Motion carried unanimously.

 

Mr. Teddy Holloway, PWD, also spoke to the jury concerning the Municipality request.  After discussion, it was determined that the Municipality request that have been approved would be completed prior to the Priority road work.  No action needed for this.

 

Mr. Steve Lemmons moved, seconded by Mr. Daniel Thomas to approve a Resolution from the Village of Heflin for scraping road shoulders on all Heflin Streets using municipality funds.  Motion carried unanimously.

 

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to approve a Resolution from the Town of Sarepta for paving roads on the town’s priority list using municipality funds.  Motion carried unanimously.

 

Dubberly Resolution has already been completed.

 

Mr. Dustin Moseley moved, seconded by Mr. Daniel Thomas to grade and provide loads of rock for Agape Lane and Watson Farm Road (one load of road for each road) using municipality funds.  Motion carried unanimously.

 

Mr. Dustin Moseley moved, seconded by Mr. Allen Gilbert to approve installation of culverts for the Village and for the citizens for 2017 using municipality funds (for Village culverts).  Motion carried unanimously.

 

Mr. Jim Bonsall moved, seconded by Mr. Allen Gilbert to approve a Resolution from the Town of Cotton Valley to clean out ditch on Maple Street using municipality funds.  Motion carried unanimously.

 

Mr. Brad Graff reported to the Committee concerning the Off System Bridge Program.  Mr. Graff recommended that the Jury approve $593,000.00 of the parishes funding in the Off System Bridge Program for renovation of the Dorcheat Road Bridge.  This bridge meets the criteria for the program.  Mrs. Jerri Lee moved, seconded by Mr. Randy Thomas.  Motion carried unanimously.

 

There was no action taken on the request concerning the Newsome Cemetery road. 

 

Mr. Jim Bonsall reported on an issue with the Garrett Road, no action taken. 

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                                                                  

Ronda C. Carnahan                                                                                      Steve Ramsey

Secretary-Treasurer                                                                                     Chairman

 

 

 

 

 

 

 

 

 

PAGE 183-2017

 

MINUTES OF THE BUILDINGS AND GROUNDS COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Steve Lemmons, Bruce Blanton, Jerri Lee, Vera Davison, Allen Gilbert, Nick Cox, Randy Thomas; and Jim Bonsall, President.

 

Mr. Steve Lemmons called the meeting to order.

 

Mr. Lemmons gave an update on the improvements made to the Webster Parish Courthouse Jail, 4thfloor.  The table is being refinished and other improvements will be made as requested.

 

The Pleasant Valley Community House has been demolished by the Parish Road crew.

Mr. Randy Thomas had spoken to representatives with the Old Shongaloo Community House concerning that building.  The utilities had been paid because at the time it was a voting precinct.  A letter will be sent to the representatives of the Old Shongaloo Community House notifying them that the Police Jury has no interest in this building, and utilities will be disconnected immediately.

 

Concerning the Courthouse Annex project, a change order was presented for the carpet in the conference room at the Annex.  Carpet was not included in the original plans.  Mr. Bruce Blanton moved, seconded by Nick Cox seconded to approve the Change Order #1 for carpet in the conference room at the Annex.  Motion carried unanimously.

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                                                                  

Ronda C. Carnahan                                                                                      Steve Lemmons

Secretary-Treasurer                                                                                     Chairman

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MINUTES OF THE ADMINISTRATIVE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Vera Davison, Chairman; Jerri Lee, Vice-Chairman; Daniel Thomas, Steve Ramsey, Nick Cox, and Bruce Blanton, and Jim Bonsall, President

 

NO ACTION TAKEN

 

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MINUTES OF THE INTERGOVERNMENTAL COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS:  Daniel Thomas, Chairman; Jerri Lee, Vice-Chairman; Vera Davison; Steve Ramsey; Dustin Moseley; Randy Thomas; and Jim Bonsall, President

MEMBER ABSENT:  Bernard Hudson

 

Mr. Daniel Thomas called the meeting to order.

 

The first item on the agenda is the 2017 Early Warning System Grant award.  There are two applicants:  The Town of Sarepta and the Village of Dixie Inn.  There followed discussion.

Mrs. Jerri Lee moved, seconded by Mr. Jim Bonsall to approve the award to the Town of Sarepta for $13,041.95 with a 20% match by the Town of $3,260.49, total project $16,302.44.  Motion carried unanimously.

 Mayor Peggy Adkins was in the audience and thanked the Committee for the consideration.  Mayor Kay Stratton, Village of Dixie Inn also in attendance thanked the Committee for consideration and will apply another funding cycle.

 

Mr. Daniel Thomas then discussed the Parish Water Study.  We are still receiving data from the water system.

 

 There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                                                                  

Ronda C. Carnahan                                                                                      Daniel Thomas

Secretary-Treasurer                                                                                     Chairman

 

PAGE 184-2017

 

MINUTES OF THE ENVIRONMENTAL CLEAN-UP CAMP MINDEN STEERING

COMMITTEE

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS:  Dustin Moseley, Chairman; Nick Cox, Vice-Chairman; and Allen Gilbert

MEMBER ABSENT:  Bernard Hudson

 

NO ACTION TAKEN.

***********************

MINUTES OF THE FINANCE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS:  Jim Bonsall, Chairman;  Vera Davison, Vice-Chairman;  Jerri Lee; Daniel Thomas; Bruce Blanton; Allen Gilbert; Dustin Moseley; Steve Ramsey; Steve Lemmons; Randy Thomas; and Nick Cox.

MEMBER ABSENT:  Bernard Hudson

 

Mr. Jim Bonsall called the meeting to order.

 

Mr. Bonsall then presented the Revenue and Expenditure Report for the month of February to the Committee for review.

 

Mr. Bonsall presented the Check Register for the month of February, 2017.

 

The bank reconciliation for the month of March was presented for approval.

 

Budget Amendments for the first quarter of 2017 were presented for review.  The amendments will be voted on at the Regular Meeting at 10:30 a.m.

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

                                                                                                                                                                                                  

Ronda C. Carnahan                                                                                      Jim Bonsall

Secretary-Treasurer                                                                                     Chairman

*****************

 

MINUTES OF THE ECONOMIC DEVELOPMENT COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS: Bruce Blanton, Chairman; Nick Cox, Vice-Chairman; Dustin Moseley; and Jim Bonsall, President.

MEMBER ABSENT:  Bernard Hudson

 

 

NO ACTION TAKEN

 

******************

MINUTES OF THE COMMUNITY SERVICES MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Jerri Lee, Chairman; Steve Lemmons, Vice-Chairman; Vera Davison; Steve Ramsey; Dustin Moseley; Allen Gilbert; and Jim Bonsall, President.

 

Mrs. Jerri Lee called the meeting to order. 

 

Mrs. Lee presented the Program Information and Activity Report for the month of March, 2017.  Mrs. Lee then went over various programs such as Family Home Day Care Food and Nutrition program and Food for Seniors.

Mrs. Lee then opened the meeting to discussion.

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                                                   

Ronda C. Carnahan                                                                       Jerri Lee                             

Secretary-Treasurer                                                                      Chairman

 

 

PAGE 185-2017

 

MINUTES OF THE ENVIRONMENTAL COMMITTEE MEETING

WEBSER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Randy Thomas, Chairman; Steve Ramsey, Vice-Chairman; Jerri Lee, Vera Davison, Steve Lemmons, Bruce Blanton, and Jim Bonsall, President

MEMBER ABSENT:  Bernard Hudson

 

NO ACTION TAKEN

**************************

 

MINUTES OF THE EQUIPMENT COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Bruce Blanton, Chairman; Vice-Chairman; Steve Lemmons; Daniel Thomas; Allen Gilbert; Randy Thomas; Steve Ramsey; and Jim Bonsall, President.

MEMBER ABSENT:  Bernard Hudson

 

NO ACTION TAKEN

***********************************

 

 

INTERGOVERNMENTAL COMMITTEE MEETING:

 

 

EARLY WARNING SYSTEM GRANT – 2017

 

 

Applicants                              Amount Requested    Municipality Match    Total Project

 

1-         Town of Sarepta                     $ 13,041.95                 $3,260.49                    $16,302.44

 

2-         Village of Dixie Inn               $23,780.00                  -0-                               $23,780.00

 

 

Grant Proposals:

 

Village of Dixie Inn does not have any Municipality Match.  Total project $23,780.00

 

Town of Sarepta:  To expand current system- a smaller siren to reach further out within City Limits.  Total Project $16,302.44; Grant amount:  $13, 041.95 with the Town providing match of $3,260.49.

 

Criteria for award                                                       Sarepta                                    Dixie Inn                       

1- Proposal- reason for request:                                 Yes                              Yes                 

2- EWS Specs/ proposal from a reputable supplier:  Sentry Siren               Welen Vortex

3- Municipality participation in project                    Yes                              No

4- Budget of project                                                   Yes                              Yes

5- Statement of Need                                                 Yes                             

6-Cost Benefit                                                                        Yes

7- Percent of Match                                                    20%                             0%

                        Total Project                           $16,302.44                              $23,780.00

                                                To expand existing system                             To install new sys.

                                                Never received grant                                      Never received grant

 

 

 

 

 

 

 

 

 

 

PAGE 186-2017

 

MINUTES OF THE REGULAR MEETING

WEBSTER PARISH POLICE JURY

May 2, 2017

 

MEMBERS PRESENT:  Jim Bonsall, President; Vera Davison, Vice President; Steve Lemmons, Daniel Thomas, Steve Ramsey, Bruce Blanton, Randy Thomas, Dustin Moseley, Bernard Hudson, Allen Gilbert, Jerri Lee, and Nick Cox

 

 

Mr. Jim Bonsall, President, called the meeting to order, Judge Graydon Kitchens opened the meeting with prayer and Cadet Penelope Smith, with the Camp Minden Youth Challenge Program lead in the Pledge of Allegiance. 

 

Mr. Bonsall than asked for additions to the agenda, Mr. Bruce Blanton moved, seconded by Mr. Randy Thomas to add to the agenda # 12.  Fire Protection District #10 – Minden – board appointments.

Motion carried unanimously.

 

Mr. Daniel Thomas moved, seconded by Mrs. Jerri Lee to approve invoices for payment pending review of the committee.  Motion carried unanimously.

 

Mr. Dustin Moseley moved, seconded by Mrs. Jerri Lee to adopt the minutes of the April 4, 2017 Committee Meetings:  Road, Buildings and Grounds, Administrative, Intergovernmental, Finance, Environmental Clean-Up Camp Minden, Economic Development, Environmental, Community Services, and Equipment Committees; the April 4, 2017 Regular Meeting; and the April 11, 2017 Special Called Meeting.  Motion carried unanimously.

 

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to approve Webster Parish Resolution # 009-2017 approving the holding of an election in the Sarepta Fire Protection District #5 on October 14, 2017.

Motion carried unanimously.

 

Mr. Steve Ramsey moved, seconded by Mr. Allen Gilbert to approve 1stquarter budget amendments of 2017 as presented.  Motion carried unanimously.

 

Mr. Bruce Blanton moved, seconded by Mr. Daniel Thomas to approve recreational funding for District #1, $600.00 to the Springhill City Court for work stations in the City offices.  Motion carried unanimously.

 

Mr. Steve Ramsey moved, seconded by Mrs. Jerri M. Lee to approve holding a Public Hearing to consider abandonment of a 608 foot section of Caples Camp Road.  Public Hearing will be held June 6, 2017.  Motion carried unanimously.

 

Mrs. Mary Whitaker, Director of the Office of Community Services presented her budget reports for the month of April, 2017.  Mrs. Jerri Lee moved, seconded by Ms. Vera Davison to approve the reports as presented.  Motion carried unanimously.

 

Mr. Nick Cox moved, seconded by Mr. Dustin Moseley that a Citizen Participation Plan/Citizen Complaint Procedure be adopted and Ronda Carnahan be appointed as Citizen Complaint Officer for compliance with the LCDBGT program.  The vote recorded:     12 Yes – Passed.

 

Mr. Nick Cox moved, seconded by Mr. Dustin Moseley authorizing Jim Bonsall, President, to proceed with the development of the LCDBG application taking into consideration views and proposals submitted by citizens attending the public hearing as well as those that were unable to attend and views of the governing body.  The application will be submitted for one of the following activities:

ACTIVITY                               CEILING AMOUNT                             PROJECT SEVERITY DUE

Sewer Treatment                      $1,200,000.00                           June 9, 2017

New Sewer Collection               $1,000,000.00                           June 9, 2017

Existing Sewer Collection Rehab   $1,000,000.00                       June 9, 2017

Potable Water                           $1,000,000.00                           June 9, 2017

Streets                                      $   800,000.00                           June 9, 2017

The vote was recorded:  12 Yes, Passed

 

Mr. Nick Cox moved, seconded by Mr. Dustin Moseley that a Procurement Policy be adopted for compliance with the LCDBG program.  The vote was recorded:  12 Yes, Passed

 

 

 

 

PAGE 187-2017

 

Regular Meeting, May 2, 2017—continued:

 

Mr. Nick Cox moved, seconded by Mr. Dustin Moseley authorizing Mr. Jim Bonsall, President, to proceed with the procurement and selection of professional services for the purpose of assisting in the development of the LCDBG application and implementation of the project (possible discussion of firms to be considered for administrative and engineering services).  Discussion followed, and the Jury agreed that GNF Management for the Administrative Services and Cothren, Graff, and Smoak for the Engineering Services would be the recommended choice in development of the LCDBG application and implementation of the project.  The vote was recorded:  12 Yes, Passed.

 

Mr. Randy Thomas moved, seconded by Mr. Dustin Moseley to approve the appointment of Mr. Kevin Dooley to replace Mr. Moe Moreland on the Board of Directors of the Minden Fire Protection District #10 (MFP#10) term to end 12-31-2018, and to approve the appointment of Mr. Mark Griffith to replace Mr. Phillip Krouse on the Board of Directors of the MFP #10, term to end 12-31-2017.  Motion carried unanimously.

 

COMMENTS:

Mary Whitaker                                                Webster Parish Police Jury Office of Community Services

Wanda Finley                                                  Webster Parish Head Start

Beverly Hammett w/ Savanna Brown          Webster Parish Library

Johnnye Kennon                                                            Webster Parish Convention and Visitor’s Bureau

Joan Almond                                                    Webster Parish office of LSU AG

Allen Moseley, RN PA                                   Webster Parish Coroner- Max Stell, M.D.

COL Carl Thompson, Ret.                                             Webster Assessor, Morris Guin

Jenny Reynolds                                               Webster Parish OEP and Homeland Security

Mrs. Mosley                                                     YCP – Camp Minden

YCP CADETS

 

AUDIENCE COMMENTS:

No Comments

 

JUROR COMMENTS:

*Mr. Dustin Moseley

*Mrs. Jerri M. Lee

*Mr. Randy Thomas

*Mr. Daniel Thomas -- Intergovernmental Committee Meeting- Mr. Thomas moved, seconded by Mr. Randy Thomas to approve the action taken at the Intergovernmental Committee Meeting earlier today.  Motion carried unanimously.

*Mr. Bruce Blanton

*Ms. Vera Davison

*Mr. Nick Cox

*Mr. Steve Lemmons – Buildings and Grounds Meeting – Mr. Lemmons moved, seconded by Bernard Hudson to approve the action taken at the Buildings and Grounds Committee Meeting held earlier today.  Motion carried unanimously.

*Mr. Steve Ramsey- Road Committee, Mr. Steve Ramsey moved, seconded by Mr. Steve Lemmons to approve the action taken at the Road Committee meeting held earlier today.  Motion carried unanimously.

*Mr. Bernard Hudson

*Mr. Allen Gilbert

*Mr. Jim Bonsall, President gave closing comments.

 

There being no other business to bring before the Jury, the meeting adjourned.

 

 

 

                                                                                                                                                           

Ronda C. Carnahan                                                                   Jim Bonsall

Secretary-Treasurer                                                                   President 

 

Webster Parish Police Jury   -   Webster Parish Courthouse Annex

401 Main St., 1st Floor - P.O. Box 389 - Minden, LA 71058 - (318) 377-7564 Office - (318) 371-2366 Fax