Agendas & Minutes > Minutes- March 6, 2018
Minutes- March 6, 2018
Mar 12, 2018 --

PAGE 015-2018

 

MINUTES OF THE ROAD COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS PRESENT:  Steve Ramsey; President, Steve Lemmons, Vice-Chairman; Jim Bonsall; Randy Thomas; Bruce Blanton; Jerri Lee; Vera Davison; Nick Cox; Daniel Thomas; Dustin Moseley; and Bernard Hudson.

MEMBER ABSENT: Allen Gilbert

 

Mr. Steve Ramsey called the meeting to order and Judge Graydon Kitchens opened with prayer.  Mr. Ramsey then asked for additions to the agenda.  No additions to the agenda.

 

Mr. Daniel Thomas moved, seconded by Mr. Steve Lemmons to renew the Mowing Contract with Johnson Tree and Landscaping, L.L.C. at the same terms as 2017 for 2018.  Motion carried unanimously.

 

There was discussion concerning Caples Camp Road.  This item will be acted upon at the Regular Meeting.

 

Mr. Brad Graff, Parish Engineer presented the 2018 Priority Road List for consideration.  Mr. Graff went over specific items on the Priority List.  Discussion followed.  The decision was made to hold a Special Road Committee Meeting later this month to further evaluate the Priority List.  No action taken.

 

Mr. Jim Bonsall moved, seconded by Mr. Randy Thomas to advertise for Road Improvements per FEMA regulations on specific sites as noted in the specifications.  Motion carried unanimously.

 

Mr. Jim Bonsall brought up the topic of Sand Bags and suggestions to have sand bags filled or unfilled on site and available to the public, possibly at the Penal Farm property.  There was discussion on getting prices for a metal cover for one of the existing concrete slabs.  No action taken.

 

The next item on the agenda is the Town of Cullen and the Town of Cotton Valley Priority list.  The Town of Cullen has paid for the cost of the Priority List, and the Town of Cotton Valley has paid the amount obligated by the Police Jury.  Mr. Bernard Hudson said that he would take care of this matter for Cotton Valley.

 

Mr. Steve Lemmons moved, seconded by Mrs. Jerri Lee to approve a Resolution from the Village of Dubberly for installation of residential culverts for 2018.  Motion carried unanimously.

 

Mr. Steve Lemmons moved, seconded by Mr. Randy Thomas to approve a Resolution from the Village of Dubberly to clean out ditches and brush inside the city limits for 2018- Municipality funding.  Motion carried unanimously.

 

Mr. Bruce Blanton moved, seconded by Mr. Jim Bonsall to approve a Resolution to patch potholes on North Johnson, Jones, N.E. Railroad and Perritt at N.E. 4thStreet using municipality funds.  Motion carried unanimously.

 

Mrs. Jerri Lee moved, seconded by Ms. Vera Davison to approve a Resolution from the Town of Sibley for ditching on South 5thStreet, Tacoma Trail, N.E. Natchitoches and the corner of S.E. 5thand Tacoma Trail using municipality funds.  Motion carried unanimously.

 

Mr. Daniel Thomas moved, seconded by Mr. Bernard Hudson to approve a Resolution from the Town of Sibley for installation of residential culverts for 2108.  Motion carried unanimously.

 

Mr. Jim Bonsall moved, seconded by Mr. Nick Cox to approve a Resolution from the Town of Sibley for cost associated with the Annual Clean-Up Day for April 14, 2018 – Recreation Funds, District #11.  Motion carried unanimously.

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                                     Steve Ramsey

Secretary-Treasurer                                                                                                    Chairman

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PAGE 016-2018

 

MINUTES OF THE ADMINISTRATIVE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS PRESENT:  Vera Davison, Chairman; Jerri Lee, Vice Chairman; Jim Bonsall, Daniel Thomas, Nick Cox; Bruce Blanton. Steve Ramsey

 

Ms. Vera Davison called the Administrative Committee to order.

 

Ms. Davison then asked for additions to the agenda.  There were no additions to the agenda and no comments.

 

Mr. Jim Ritchie (Mike Woodard/ Jim Ritchie), Agent for Blue Cross Blue Shield of Louisiana spoke to the Committee concerning the renewal of the Group Insurance plan effective May 1, 2018.  Mr. Ritchie reported that the renewal for 2018 is .04% - less than ½ of 1 percent for the group health.  Dental plan had a slight increase of 4.0%.   We have maintained our Grandfather status under the affordable care act.  Mr. Daniel Thomas moved, seconded by Mr. Steve Ramsey to approve the renewal as presented. Motion carried unanimously.

The committee agreed to have Mr. Ritchie and staff to meet with the Road Department to go over the group insurance and to answer any questions.  The meeting will be scheduled in April.

 

Mrs. Carnahan presented a list of new Policies for approval to be added to the Procedures and Policies of the Webster Parish Police Jury for compliance with the Agreed Upon Procedures of the Legislative Auditor.  Mr. Daniel Thomas moved, seconded by Mr. Steve Ramsey, to approve the listing.  Motion carried unanimously.

 

Ms. Davison then updated the committee on the Director position for the Webster Parish Police Jury Office of Community Services.

 

There being no further business to bring before the committee, the meeting adjourned.

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                                                    Vera Davison

Secretary-Treasurer                                                                                                                   Chairman

 

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MINUTES OF THE BUILDINGS AND GROUNDS COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS PRESENT:  Steve Lemmons, Bruce Blanton, Jerri Lee, Vera Davison, Allen Gilbert, Nick Cox, Randy Thomas and  Jim Bonsall.

 

The Buildings and Grounds Committee was called to order, Mr. Lemmons asked for additions to the agenda, there were no additions to the agenda.

 

Mr. Steve Lemmons, chairman reported to the committee that the courthouse roof is scheduled for replacement (North, South, and Top West roofs); updates on renovation of the former Police Jury Meeting Room; and former P.J. and Sheriff offices that are being converted for the D.A.  Also the committee received an update on the damages at the Springhill Health Unit.

 

The next item on the agenda is discussion on the sale of the Dogwood Trail Property. 

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                      Steve Lemmons

Secretary-Treasurer                                                                                     Chairman

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PAGE 017-2018

 

MINUTES OF THE ENVIRONMENTAL COMMTTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS:  Randy Thomas, Chairman Jim Bonsall;  Bernard Hudson; Jerri Lee; Vera Davison; Steve Lemmons; Bruce Blanton and Steve Ramsey

 

Mr. Randy Thomas, Chairman called the meeting to order and asked for additions to the agenda

 

Mr. Thomas asked Mr. Bonsall to update the Jury on the Benson Environmental sale to COLT.  The Lease for the property has been drawn up and no problems with the lease.  Benson and COLT are working out the details of the sale.

 

The Committee then reviewed existing litter ordinance both local and state.  A revised or amended ordinance will be presented to the Jury for approval.  There followed discussion of the epidemic of litter in Webster Parish, and ways to educate the public.

 

 There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                                     Randy Thomas

Secretary-Treasurer                                                                                                    Chairman

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MINUTES OF THE ENVIRONMENTAL CLEAN-UP CAMP MINDEN STEERING COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS:  Dustin Moseley, Chairman; Nick Cox, Vice-Chairman; Bernard Hudson; Allen Gilbert; and Jim Bonsall.

 

Mr. Dustin Moseley called the meeting to order.  Mr. Moseley reported that he had no new information to present to the committee.

The meeting adjourned.

 

 

___________________________________                                                        _________/s/________________-

Ronda C. Carnahan                                                                                      Dustin Moseley

Secretary-Treasurer                                                                                     Chairman

 

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MINUTES OF THE FINANCE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS:  Jim Bonsall, Chairman;  Vera Davison, Vice-Chairman;  Jerri Lee; Daniel Thomas; Bruce Blanton;  Dustin Moseley;  Steve Lemmons; Randy Thomas, Bernard Hudson,  Allen Gilbert, Nick Cox, Steve Ramsey

 

The meeting is called to order

 

The Revenue and Expenditure Report for the month of February, the Check Register for the month of February, and the Check recon for the month of January were presented for approval. Mrs. Jerri Lee moved, seconded by Mrs. Vera Davison to approve the financial reports as presented.  Motion carried unanimously.

 

The Jury had received another request from Calumet requesting the Louisiana Industrial Tax Exemption on three project numbers.  Discussion followed, but no action was taken.

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                      Jim Bonsall

Secretary-Treasurer                                                                                     Chairman

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PAGE 018-2018

 

MINUTES OF THE EQUIPMENT COMMTTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

MEMBERS PRESENT:  Bruce Blanton, Chairman; Bernard Hudson, Vice-Chairman; Steve Lemmons; Daniel Thomas; Randy Thomas; Allen Gilbert; and Jim Bonsall, President

 

Mr. Bruce Blanton, Chairman, called the meeting to order.  There were no additions to the Agenda.

 

Mr. Blanton reported that the bids for the 2- Diesel Trucks with Dump Body would be opened tomorrow.

 

There being no further business to bring before the committee, the meeting adjourned.

 

 

                                                                                                                        /s/                                         

Ronda C. Carnahan                                                                                         Bruce Blanton

Secretary-Treasurer                                                                                          Chairman

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MINUTES OF THE COMMUNITY SERVICES MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

MEMBERS PRESENT:  Jerri Lee, Chairman; Steve Lemmons, Vice-Chairman; Vera Davison; Allen Gilbert; Dustin Moseley; Steve Ramsey and Jim Bonsall, President

 

Mrs. Jerri Lee called the meeting to order.  There were no additions to the agenda

 

Mrs. Jerri Lee presented the monthly report of the Office of Community Services. 

 

There being no further business to bring before the Committee, the meeting adjourned.

 

 

                                                                                                                        /s/                                        

Ronda C. Carnahan                                                                       Jerri Lee                             

Secretary-Treasurer                                                                      Chairman

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ECONOMIC DEVELOPMENT COMMTTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

MEMBERS:  Bruce Blanton, Chairman; Nick Cox, Vice-Chairman; Dustin Moseley; Bernard Hudson; and Jim Bonsall, Pres.

 

Mr. Bruce Blanton called the meeting to order, and asked for additions to the agenda.

 

Mr. Nick Cox reported that COL Painting at Camp Minden has requested to speak to the Committee and/or Jury to discuss development and Economic possibilities at Camp Minden.  Mr. Cox stated that he would try to help set up a meeting this month to invite COL Painting to speak.

 

Mr. Bruce Blanton reported that the NWID Renewal Election is scheduled this month. 

 

There being no further business to bring before the committee, the meeting adjourned.

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                                     Bruce Blanton

Secretary-Treasurer                                                                                                    Chairman

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INTERGOVERNMENTAL RELATIONS COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

   

MEMBERS:  Daniel Thomas, Chairman; Jerri Lee, Vice-Chairman; Bernard Hudson; Vera Davison; Dustin Moseley; Randy Thomas; Steve Ramsey and Jim Bonsall, President.

 

Mr. Daniel Thomas called the meeting to order and asked for additions to the agenda

 

Mr. Brad Graff, Parish Engineer updated the Committee on the progress of the Parish wide water study and plan.

 

There being no further business to bring before the committee, the meeting adjourned.

 

 

 

                                                                                                                                                      /s/                                        

Ronda C. Carnahan                                                                                                     Daniel Thomas

Secretary-Treasurer                                                                                                    Chairman

 

PAGE 019-2018

 

MINUTES OF THE REGULAR MEETING

WEBSTER PARISH POLICE JURY

March 6, 2018

 

MEMBERS PRESENT:  Jim Bonsall, President; Vera Davison, Vice President; Steve Lemmons, Bruce Blanton, Randy Thomas, Dustin Moseley, Daniel Thomas; Bernard Hudson, Jerri Lee, Nick Cox, Allen Gilbert and Steve Ramsey

 

 

Mr. Jim Bonsall, President, called the meeting to order, Judge Graydon Kitchens opened the meeting with prayer and President Jim Bonsall lead in the Pledge of Allegiance.

 

Mr. Bonsall then asked for additions to the agenda.  There were no additions

 

Mr. Bonsall asked for Audience Comments concerning the agenda.  There were no comments.

 

Mr. Allen Gilbert moved, seconded by Mr. Dustin Moseley to approve invoices for payment pending review of Juror Allen Gilbert.  Motion carried unanimously.

 

Mr. Daniel Thomas moved, seconded by Mrs. Jerri Lee to adopt the minutes of the February 6, 2018 Committees:  Road, Administrative, Buildings and Grounds, Environmental, Environmental- Clean up Camp Minden, Finance, Equipment, Community Services, Economic Development, and Intergovernmental;  to adopt the minutes of the February 6, 2018 Regular Meeting.  Motion carried unanimously.

 

Mr. Bruce Blanton moved, seconded by Ms. Vera Davison to approve an annual Beer Permit for E-Z Mart #4232.  Motion carried unanimously.

 

Mr. Bernard Hudson moved, seconded by Mr. Allen Gilbert to approve a Cooperative Endeavor Agreement with the Village of Dixie Inn to allow for trash pick-up at the I-20 Dixie Inn Exit.  Motion carried unanimously.

 

Mr. Steve Ramsey moved, seconded by Mr. Bruce Blanton to advertise for the Abandonment of Servitude of a portion of Caples Camp Road and to call for a Public Hearing to seek comments concerning the abandonment on April 3, 2018.  Motion carried unanimously.

 

Mr. Randy Thomas moved, seconded by Mrs. Jerri Lee to advertise for sealed bid on the Dogwood Trail property and to set a minimum bid of $3,500.00 per acre.  Motion carried unanimously.

 

Mr. Bernard Hudson moved, seconded by Ms. Vera Davison to approve use of Recreational funding:

            District #5        Village of Dixie Inn      $500.00 to purchase awning for Police Station

            District #5        W.P. 4-H Foundation    $250.00 to purchase supplies for the shooting range

Motion carried unanimously.

 

Mr. Nick Cox moved, seconded by Ms. Vera Davison to approve a Letter of Support of the Barksdale / I-220 Access Road.  Motion carried unanimously.

 

The next item on the agenda is a Joint Letter of Support with Bossier Parish Police Jury in an effort to  secure an industrial site at the Bossier /Webster parish line.  Mr. Steve Ramsey moved, seconded by Mr. Nick Cox to sign the letter of support.  Motion Carried.  11 yes, 1 abstain (D. Thomas), 0 no.

 

Mr. Steve Ramsey moved, seconded by Mr. Randy Thomas to approve Webster Parish Resolution # 006-2018 in support of Claiborne Electric Cooperative endeavor to provide broadband internet to the service area and to forward the Resolution #006-2018 to the Public Service Commission.  Motion carried unanimously.

 

Mr. Bruce Blanton moved, seconded by Mr. Bernard Hudson to approve Webster Parish Resolution # 004, to contract with attorneys to provide services related to damages sustained by the abuse of opiods.  Motion carried unanimously.

 

Bids for two Diesel Trucks with Dump Bodies will be opened on Wednesday, March 7, 2018.  Mr. Bruce Blanton moved, seconded by Mr. Allen Gilbert to approve the recommendation of Public Works Director Teddy Holloway and Patrick Jackson, Parish Attorney and to award the bid.  Motion carried unanimously.

 

 

 

PAGE 020-2018

 

REGULAR MEETING- March 6, 2018, Continued:

 

 

Mr. Steve Ramsey moved, seconded by Mrs. Jerri Lee to advertise for Road Improvements as specified by bid documents and funding will be paid from the two Road District Funds.  Motion carried unanimously.

 

 

COMMENTS:

Wanda Finley                                                  Webster Parish Head Start

Johnny Kennon                                               Webster Parish Convention and Visitor’s Bureau

Christy Cox                                                      Webster Parish Coroner- Max Stell, M.D.

Carl Thompson                                                Webster Parish Assessor, Morris Guin

Jenny Reynolds (written report)                   Webster Parish Homeland Security/OEP Director

John Barr                                                          Representative with Senator John Kennedy’s office

Stephanie  McKenzie                                     Representative with Senator Bill Cassidy, M.D.

 

COMMITTEE REPORTS:

 

Mr. Steve Ramsey moved, seconded by Mr. Steve Lemmons to approve the action taken at the Road Committee Meeting earlier today.  Motion carried unanimously.

 

Mr. Nick Cox reported on the Sparta Commission, the Ware Youth Center Board, and on the WP Convention and Visitor’s Bureau.  Mr. Cox attended these board meetings this month and reported on the action of the boards.

 

Ms. Vera Davison reported on the Head Start federal review. 

 

Ms. Vera Davison moved, seconded by Mr. Dustin Moseley to approve the action taken at the Finance Committee meeting held earlier today.  Motion carried unanimously.

 

Mrs. Jerri Lee reported on the Community Services Board and on the Library Board.  Mrs. Lee has attended these board meetings and updated the Jury on current activities including the newly renovated Springhill Library.

 

Mr. Jim Bonsall gave the Presidents closing remarks.

 

There being no other business to bring before the Jury, the meeting adjourned.

 

 

 

                                                                                                                                                           

Ronda C. Carnahan                                                                   Jim Bonsall

Secretary-Treasurer                                                                   President

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PAGE 021-2018

 

WEBSTER PARISH POLICE JURY

SEALED BID FOR

83.75 Acres – WP Parcel# 128462

 

The Webster Parish Police Jury will receive sealed bids for Webster Parish Parcel # 128462, an 83.75 Acre Tract located in the NW/4 of Section 32 – TS 20N – R 8W.

Interested parties must contact the office of the Secretary-Treasurer for a Bid Packet with a detailed description of the tract of land, minimum bid, and other bid information. 

 

Sealed bids will be received in the office of the Secretary-Treasurer, Webster Parish Police Jury, Courthouse Annex – West Entrance, 401 Main Street Minden, Louisiana 71055 until 2:00 P.M. on April 10, 2018.   

 

 

 

WEBSTER PARISH POLICE JURY

SEALED BID FOR

Road Improvements – Phase I

 

The Webster Parish Police Jury will receive sealed bids for Road Improvements- Phase I –

on Meadow Brook Lane, Mims Grocery Road, Jack Martin Road, Old Arcadia Road, Fuller Cemetery Road, Dogwood Trail Road (2 sites) Dorcheat Road, Angi Road, Evergreen Road, Newsom Road and Marathon Road at the locations shown on the plans.

Interested parties may contact the office of the Secretary-Treasurer, 401 Main Street, West Entrance, Minden, LA   71055 or e-mail rcarnahan@suddenlinkmail.com

 

Sealed Bids will be received in the office of the Secretary-Treasurer until 2:00 P.M. on Tuesday, April 10, 2018.

 

 

WEBSTER PARISH POLICE JURY

RESOLUTION # 004-2018

 

BE IT RESOLVED by the Webster Parish Police Jury in regular and legal session on this 6thday of March, 2018, that it does hereby approve an agreement between the Parish of Bossier and John Young, Smith Stag, LLC, Smith Fawer, LLC, Alvendis, Kelly and Demarest, LLC, for the purpose of providing services related to damages sustained by the abuse of opioids.

 

               BE IT FURTHER RESOLVED that Ronda C. Carnahan, Secretary-Treasurer or Jim Bonsall, President, be and is hereby authorized to execute any and all documents in connection with said Agreement.

 

               The resolution was offered by       Bruce Blanton     , seconded by      Bernard Hudson.  By Unanimous vote, Resolution # 004-2018 was duly adopted on this 6thday of February, 2018.

 

                                                                                                                                                                                                  

Ronda C. Carnahan                                                                                      Jim Bonsall

Secretary-Treasurer                                                                                     President

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PAGE 021-2018

 

WEBSTER PARISH POLICE JURY

RESOLUTION #   006-2018

March 6, 2018

 

WHEREAS,         The Webster Parish Police Jury is the governing authority for the Parish of Webster, Louisiana, and

              

WHEREAS,         There is a need throughout Webster Parish for reliable and affordable broadband Internet service especially in the rural areas of the Parish where cable is inaccessible and satellite and cellular service can be inconsistent at best, and

 

WHEREAS,         Claiborne Electric Cooperative is a member-owned, not for profit service organization that exists for one reason, to meet the needs of the members.  Claiborne Electric Cooperative service area includes the parishes of Webster, Claiborne, Bienville, Union, Lincoln, and a small portion of Ouachita serving more than 18,000 members having 23,000 meters (full usage and low usage meters), and

 

WHEREAS,         Claiborne Electric Cooperative has conducted extensive research including market analysis, technical analysis, and member surveys in an effort to deliver reliable and affordable broadband Internet service to the members of the Cooperative and non-members alike, and

 

WHEREAS,         Having affordable broadband Internet service is no longer a luxury, for many it is a necessity to serve the needs and demands of school aged children, for health care, for banking, for research, for business operation, for recreation, and for communication just to name some of the uses.  Currently members are buying sub-par services to try to meet these ever growing needs, and

 

WHEREAS,         The Webster Parish Police Jury is confident that Claiborne Electric Cooperative is quite capable of managing the program that is being proposed to provide to the citizens of Webster Parish affordable broadband internet service and Claiborne Electric has secured financing for the project’s $80 million capital requirements.

 

THEREFORE BE IT RESOLVED, The Webster Parish Police Jury does hereby endorse and support the Claiborne Electric Cooperative application to the Louisiana Public Service Commission for approval to bring true broadband internet to the citizens of their service area.

 

On a Motion by                 Steve Ramsey                    duly seconded by              Randy Thomas                  

the motion is approved by a unanimous vote. 

 

FURTHER BE IT RESOLVED, Webster Parish Police Jury Resolution # 006-2018 will be forwarded to the Louisiana Public Service Commission, the Commissioners, and the Parishes Offices and School Boards of Bienville, Claiborne, Lincoln, Ouachita, and Union.

 

               /s/                                                                                                     /s/                                                       

Ronda C. Carnahan                                                                       Jim Bonsall

Secretary-Treasurer                                                                      President                                                            

 

Webster Parish Police Jury   -   Webster Parish Courthouse Annex

401 Main St., 1st Floor - P.O. Box 389 - Minden, LA 71058 - (318) 377-7564 Office - (318) 371-2366 Fax